Supplier Contract Digitization

Decision Engines integration with SAP and Adobe PDF

In today’s fast-paced business world, the need for efficient and streamlined processes has never been more crucial. One such process that can benefit from automation is supplier contract digitization, and Decision Engines has developed prebuilt connector bots to provide just that.

Contract digitization refers to the process of converting paper-based contracts into a digital format. It involves scanning, indexing, and storing contracts in an electronic format, making them easily searchable and accessible. This process can be time-consuming and error-prone when done manually, but with the help of automation tools, such as those offered by Decision Engines, it can be completed quickly and accurately.

Use Case

Challenge: Pharmaceutical Distributor Corp (PDC) is burdened with the monthly task of processing updated supplier contracts, which can range from tens to hundreds of pages. These contracts are presented in varying formats, chosen by the suppliers, and are highly unstructured. The current process of identifying the supplier identifiers, payment terms, and payment methods within the contract takes between one and three hours per request.

Once these elements are found, they are compared to existing terms, and if discrepancies are found, the contract is forwarded to the relationship owner for further scrutiny. The large size and unstructured nature of these documents have made automation difficult. This lengthy process has resulted in over one million dollars in lost working capital and payment penalties for PDC.

Solution: Decision Engines streamline this process by directly receiving the supplier contracts and employing bots to locate the necessary supplier data. These bots extract the data, query the downstream system, and perform a comparison. If any discrepancies are found, the bots escalate the issue to the business for further review.

Why Choose Decision Engines

Decision Engines’ prebuilt connector bots are an excellent solution for businesses looking to automate their accounts payable processes. The platform’s multilingual capabilities, seamless integration with PO and Payment systems, and integration with SAP Ariba and Salesforce make it a powerful solution for companies of all sizes. With Decision Engines, businesses can streamline their operations, reduce costs, and improve their bottom line.

Invest in Decision Engines to step up your digital transformation today!

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Decision Engines
2975 Bowers Ave, #123
Santa Clara, CA, 95051